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Case study
Client: Shiwaforce.com
Country: Hungary
Year: 2025
Shiwaforce enhanced its advanced digital ecosystem by adding a cost-effective, low-maintenance meeting room display system as a practical physical extension.
The Tapirx e-ink tablets were quick and easy to install, requiring only a few hours for full deployment across 20 rooms. Seamlessly integrated with the existing Google Workspace platform, this solution provides real-time room availability and eliminates confusion around meeting room bookings.
Its energy-efficient design ensures minimal upkeep and long operational life. As a result, Shiwaforce achieved greater efficiency and transparency in daily operations while keeping costs and maintenance efforts low.
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About Shiwaforce
Shiwaforce is one of Hungary’s leading IT companies, specializing in the development of modern digital customer-facing frontend solutions.With extensive experience in supporting the digital transformation of large enterprises, Shiwaforce’s mission is to provide its clients with digital tools and platforms that increase efficiency and optimize day-to-day operations.
Beyond digital
As the company’s headcount steadily increased, boosting efficiency became just as important for internal operations as it was for client projects. While fully digital systems were already in place, Shiwaforce recognized the need to optimize the physical workspace as well.With this in mind, they approached the Tapirx team to implement a precise and reliable system that would seamlessly integrate with their existing digital infrastructure. The goal was to make meeting room bookings more transparent, faster, and more predictable.
One of Shiwaforce’s key requirements was that all data should be stored on their own on-premise virtual server.
Implementation: First Steps
We presented our meeting room booking system concept: an energy-efficient Tapirx tablet equipped with an e-ink display that shows bookings in real time. Thanks to its technology, the device can operate for several months on a single charge and sends notifications when the battery is running low.The tablet can be easily mounted on meeting room glass doors and connects to the network via Wi-Fi, continuously updating room availability information. Additionally, the system can be integrated with the existing Google Workspace environment.
Live Testing
Once the concept was approved, we moved into the testing phase. We provided a pre-configured test device with the necessary permissions. Throughout the rollout, we maintained close communication with the Shiwaforce team, quickly addressing any questions and providing remote support to ensure the system was fully set up.After successful testing, the Shiwaforce team independently installed and activated the devices in all 20 meeting rooms within just a few hours.
The Results
Rapid Deployment
Negotiations began in mid-April, and within just two months, the entire system—from server-side installation through testing to live operation—was up and running.Transparent, Simpler Daily Operations
Room occupancy is now visible in real time at every meeting room entrance, greatly simplifying ad hoc room searches throughout the day. As a result, uncertainties and confusion around finding available rooms before meetings have virtually disappeared.More Efficient Processes
Bookings are primarily made through Google Calendar, and reservations appear almost instantly on the tablets’ displays. This has made room availability transparent for everyone.
Further Development Options
In the future, users will be able to book rooms directly on the tablet. By simply selecting a time slot on the touchscreen, the booking will be automatically recorded. Moreover, if a meeting ends early, the reservation can be ended with a single tap, making the room immediately available again.Searching for Meeting Rooms Is Now a Thing of the Past
Thanks to the implementation of the Tapirx meeting room booking system, booking meeting rooms at Shiwaforce has become simpler and more transparent for all employees. The digital work environment has been complemented by a practical physical solution that supports efficient collaboration.